Education Records

Eagle Pass ISD>Education Records>Cumulative Records 

Access by Parents 

The principal or designee shall verify the requester's identity before disclosing the student records containing personally identifiable information. The requester must be a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian (must have documentation such as a court order, Child Protective Services placement order, etc). Eagle Pass ISD shall presume that a parent or guardian has the authority to inspect and review the student's Cumulative/Permanent record unless it has been provided with evidence that there is a court order, state statute, or legally binding document that specifically revokes these rights.

Access by Student

Whenever a student has attained 18 years of age or is attending an institution of postsecondary education, the rights accorded to, and consent required of, parents transfer from the parents to the student.

In-Person viewing

Records may be reviewed in person during regular school hours without charge upon written request to the records custodian. For in-person viewing, the records custodian or designee shall be available to explain the record and answer questions. The confidential nature of the student's records shall be maintained at all times, and records to be viewed shall be restricted to use only in the Superintendent's, principal's, or school counselor's office or other restricted area designated by the records custodian. 

The original copy of the Cumulative/Permanent Record or any document contained in the Cumulative/Permanent Record shall not be removed from the school.

Copies of Cumulative/Permanent Record 

Copies of records must be requested in writing.* If the student qualifies for free or reduced-price lunches and the parents are unable to view the records during regular school hours, upon written request of a parent, one copy of the record shall be provided. 

*Parents may be denied copies of records if they fail to follow proper procedures. 

Revised October 11, 2022